About this policy
Welcome to the City of Wrenford's procurement policy and guidelines. If you are a local business, contractor, or supplier looking to work with the City, this page explains how we make purchasing decisions. Our goal is to buy what we need fairly, openly, and in a way that supports our community and the environment. All procurement activities follow the Municipal Act, 2001 and the Procurement Policy and Guidelines document.
How we make purchasing decisions
Every purchase follows the principles in our Procurement Policy. We aim for value for money, transparency, and accountability. All bids and tenders are posted on the Wrenford Supplier Portal. You will find clear instructions, evaluation criteria, and deadlines for each opportunity. Registering as a supplier on the portal is free, and approval usually takes five business days.
Guidelines for different purchases
We group our buying into simple categories so you know what to expect.
- Goods and services: Standard purchases go through competitive bidding. You must be a registered supplier before you can submit a bid.
- Construction and infrastructure: Large projects follow the Construction Procurement Guidelines. These projects require pre-qualification, weekly progress reports, and strict adherence to safety and environmental standards.
- Professional and technical services: These often use a qualifications-based selection process. We look at experience, references, and approach, not just price.
Special procurement programmes
The City of Wrenford is committed to building a stronger, more inclusive economy. Our procurement strategy includes several focused programmes:
- Indigenous procurement opportunities: We work to reduce barriers for Indigenous-owned businesses through the Wrenford Indigenous Procurement Framework. Registration and onboarding are available on the Supplier Portal.
- Sustainable and green purchasing: We prioritize products and services that lower environmental impact. Learn about our Sustainable and Green Purchasing standards and the mandatory Contractor Environmental Responsibilities Package (CERP) for construction bids.
- Social procurement requirements: We support local economic growth and social value. Our Social Procurement Requirements encourage hiring locally, supporting small and medium enterprises, and ensuring fair working conditions throughout the supply chain.
Supplier expectations and compliance
All suppliers must follow the Supplier Code of Conduct. This covers core labour standards, health and safety, human rights, and anti-corruption measures. We also require acknowledgment of the Supplier Code of Conduct for every contract. If a supplier fails to meet these standards, the City may suspend work, withhold payment, or terminate the agreement. You will also receive a Procurement customer survey quarterly so we can track your experience and improve our processes.
Administrative details
- Pre-qualification reviews: Applications for construction contracts are reviewed within ten business days.
- Payment terms: Standard payment terms are Net 30 days.
- Bid debriefs: Unsuccessful bidders can request feedback using the Procurement customer survey form or the dedicated debrief intake form.
- Protests: Formal disputes must be filed in writing within ten business days of the award notice.
Contact and support
If you have questions about how the City buys goods and services, or if you need help navigating the portal, reach out to the Purchasing and Contracts team. You can also visit the Bids & Tenders section for active opportunities.
- Email: [email protected]
- Phone: 519-555-0100
- Office: Civic Operations Centre, 455 Railside Road