Book a gymnasium session
Ready to host a tournament, league game, or community event? The City of Wrenford offers versatile indoor court space in our public gymnasiums. Whether you are organizing a local basketball league, a volleyball championship, or a badminton clinic, you can reserve the space directly through the Wrenford Recreation Booking Office. This service is available to residents, community groups, and private organizations looking to use our facilities for sanctioned activities.
Who can book
Any individual or organization operating within the City of Wrenford may apply for a gymnasium session. This includes school athletic associations, non-profit clubs, and private sports organizations. Please note that all bookings are subject to availability and must comply with the City’s Facility Use Policy. Priority is given to City-sponsored programs and registered community organizations.
What you need to provide
Before submitting your request, ensure you have the following information ready. The Wrenford Recreation Booking Office requires specific details to process your reservation efficiently:
- Event Details: Specify the type of sport (basketball, volleyball, or badminton), the number of courts required, and the total area needed.
- Dates and Times: Provide your preferred start and end times. Sessions are typically booked in two-hour blocks. Early morning slots (before 8:00 a.m.) and late evening slots (after 10:00 p.m.) may have limited availability.
- Contact Information: Include the name and role of the primary contact person, along with a valid email address ending in a standard domain and a phone number in the 519-555-01xx range.
- Insurance Proof: Most external groups must provide a certificate of liability insurance naming the City of Wrenford as an additional insured. This document must be submitted at least seven business days before your requested date.
- Fee Payment: Be prepared to pay the applicable rental fee. Rates vary based on residency status and the type of organization. Payment is due upon approval of the booking request.
How to submit your request
To begin the reservation process, visit the Wrenford Recreation Booking Office online portal. Navigate to the 'Facilities' section and select 'Gymnasium Reservations'. You will find a comprehensive digital form where you can input all required event details. Once completed, submit the form electronically. Do not send requests via email to the general department address, as these will not be processed.
After submission, you will receive an automated confirmation email. A staff member from the Wrenford Recreation Booking Office will review your application within five business days. If additional information is needed, they will contact you using the details provided. If approved, you will receive a formal booking confirmation with payment instructions.
Important deadlines
For standard reservations, requests must be submitted at least fourteen days in advance. For large-scale events requiring full-court setups or special equipment, please submit your request at least thirty days in advance. Last-minute requests are subject to availability and may incur a rush fee.
If you have questions about eligibility, fees, or specific requirements, you can reach the Wrenford Recreation Booking Office by phone at 519-555-0100 or by email at [email protected]. For general inquiries, dial Wrenford 311. Please remember that all facility usage is governed by municipal by-law, and failure to comply with agreed terms may result in cancellation of your booking.