Why this policy matters
The Conflict of Interest Policy makes sure that every decision made by the City of Wrenford is fair, open, and in the public interest. It applies to the Mayor, City Councillors, members of city committees, and all City employees. When you work for the City, your first duty is to the people of Wrenford. This policy gives you a clear way to spot, declare, and manage conflicts before they become a problem.
Who does it cover?
The rules apply to everyone who makes decisions for the City:
- The Mayor and six City Councillors
- Members of city committees and advisory boards
- City staff involved in hiring, procurement, or permits
- Appointed members of city boards
What counts as a conflict?
A conflict happens when a personal interest—like a family business, a financial investment, or a close friendship—could interfere with your duty to the City. It does not have to be a clear financial loss. Even the appearance of a conflict is enough to require action.
Types of conflicts
- Financial conflict: You or a close family member own a business, hold shares, or have a contract with the City.
- Personal conflict: A close friend or relative is involved in a matter the City is discussing.
- Secondary employment: A side job or volunteer role creates a conflict with your City duties.
- Gifts and hospitality: You receive a gift, meal, or travel offer that could influence a decision. The City has a separate gifts and hospitality policy to guide you here.
How elected officials handle conflicts
If a conflict comes up at a Council or committee meeting, you must speak up.
- Declare it early. Say it clearly at the start of the discussion.
- Leave the room. Step out while the topic is discussed and the vote happens.
- Do not vote. Stay out of the room until the decision is made.
The City Clerk records every declaration in the official meeting minutes. You can review past declarations on the meeting archives page.
How City staff handle conflicts
Staff members must follow the same rules when dealing with bids, hiring, permits, or vendor contracts.
- Disclosure. Tell your supervisor if a supplier, applicant, or employee is connected to you.
- Recusal. You will be moved away from the file so someone else can handle it.
- Procurement rules. Never steer a contract to a business you have ties to.
Staff receive training on this policy during onboarding and at least once a year.
What happens if you break the rules?
Breaking the Conflict of Interest Policy can lead to disciplinary action, fines, or removal from office, depending on the severity and the role of the person involved. The City values trust, so we always choose to report a conflict early rather than risk a mistake. The broader expectations for elected officials are set out in the Code of Conduct By-law 2023-045.
Need help?
If you are not sure whether a situation counts as a conflict, contact the City Clerk's office before the meeting. We are happy to review the facts with you. You can also read the full policy text in the Council policies section.